Club Timeline (subject to change)
May 2025
28 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
June 2025
1 - Project Completion Sheets due to 4-H office. A Project Completion Sheet must be turned in for each club member who will be showing an animal at either fair. Only animal projects need to be listed on the sheet.
15 - Club Update Form due to 4-H office to alert 4-H office of all expected adult volunteers (all roles), projects, and club meeting information for website.
26-29 - Placer County Fair
July 2025
1 - Start of new 4-H year
Note: Projects must have 4-H Annual Project Plan submitted to 4-H office and two adult volunteers marked Active in ZSuite prior to adding projects into ZSuite.
1 - Adult Volunteers can complete Campus Extension online course & pay 2025-2026 enrollment fee.
- New Volunteers: 2025-2026 California New Volunteer Course
- Returning Volunteers: 2025-2026 California Returning Volunteer Course
7-11 - Placer County 4-H Overnight Summer Camp
15 - Adult Volunteers can complete ZSuite enrollment. Note: Adults enrolling will choose club but no project selection at this time. Projects will be added in ZSuite on July 31 and at this time 4-H staff will go in and add adults to their project(s).
23 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
24-27 - State Leadership Conference (Senior track)
25-27 - State Leadership Conference (Intermediate track)
31 - Treasurer & Secretary Binder due to 4-H office
31 - End of Year Paperwork due to 4-H office
- Form 6.2 - Annual Inventory Report (updated list of all club owned inventory)
- Form 6.3 - Annual Financial Report (numbers taken directly from bank statements)
- Form 8.4 - 4-H Club Budget (completed, with both budgeted & actual)
- Form 8.5 - Year-End Club Peer Review (#8 numbers are transferred from Form 6.3)
- Form 8.6 - Year-End Club Peer Review Checklist (Must have 2 Adult Volunteer signatures and 2 Youth Member signatures. Signatures cannot be youth treasurer, adult treasurer advisor, a bank signor, or anyone related to any of these)
- Outreach Methods (online form required to be completed by each club)
Note: Projects must have 4-H Annual Project Plan submitted to 4-H office and two adult volunteers marked Active in ZSuite prior to adding projects into ZSuite.
August 2025
1 - ZSuite available for families to enroll.
4 or 5 (tentative) - Discover 4-H Night - Meadow Vista, 6-7 p.m., Meadow Vista Community Center (1101 Meadow Vista Rd., Meadow Vista)
6 - Discover 4-H Night - Auburn, 6-7 p.m., Auburn Veterans Memorial Hall (100 East St., Auburn)
12 (tentative) - Discover 4-H Night - West Roseville, 6-7 p.m., Creekview Ranch School (8779 Cook Riolo Rd., Roseville)
18 (tentative) - Discover 4-H Night - East Roseville/Granite Bay, 6-7 p.m., Granite Bay Library (6475 Douglas Blvd., Granite Bay)
25 - Leader Kickoff, 6-8:30 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650)
September 2025
4-7 - Gold Country Fair
15 - Form 8.4 - 4-H Club Budget due to 4-H office (Estimated Income & Expenses filled in with the "budgeted" dollar amounts. Voted on at first club meeting, signed by Club President, Club Treasurer, and Club Leader.
15 - Club Banking Information Form due to 4-H office
24 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
October 2025
November 2025
19 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
30-December 14 - Tractor Supply Paper Clover Campaign
December 2025
15 - Summer Camp Counselor Applications due to 4-H office
January 2026
28 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
31 - 5.2 Mid-Year Club Peer Review & 5.3 Mid-Year Club Peer Review Checklist due to 4-H office (if requested by 4-H office)
February 2026
TBD - Bi-County Presentations & Job Interviews
March 2026
25 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
April 2026
TBD - Regional Field Day
TBD - Bi-County Fashion Revue
May 2026
27 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
June 2026
30 - End of 4-H year
July 2026
22 - Club Leader Meeting - 6-8:00 p.m., Loomis Library (6050 Library Drive, Loomis, CA 95650). Please join us for our bi-monthly Club Leader Meeting as we come together to discuss important information.
Supporting Documents
Community Club Leader Handbook
Youth with Special Needs Leaders Handbook
Primary Member Adult Volunteer Guide (doc)
Project and Activity Evaluation Checklist (doc)
Please see our other tabs for Safety and Project Resources